Security Administrator

Who are we?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England and the Isle of Wight.

Join our team and help us continue to improve quality of life by bringing people together to get the most out of life.

SWR is part of FirstGroup, the largest rail operator in the UK and second largest bus operator in the UK outside London. FirstGroup operates services throughout the UK and Ireland, with over 30,000 employees providing services that make travel smoother and life easier.  FirstGroup works hard to reduce its impact on the environment, introducing cleaner and more environmentally responsible methods of transport.

About the job

To provide a high level of administrative support and advice to the Security Management team and Rail Community Office Grade to ensure the teams smooth running and operation.

Your main responsibilities will be:

• Produce, maintain and distribute the Rail Community Officer roster.
• Administration of all security department competency records and documentation.
• Management of attendance records of RCO's and security team staff.
• Minute taking at meetings when required.
• Ordering of stores equipment and uniform for the RCO's.
• Processing and distribution of the security ID passes for station tenants and contractors.
• Complete audits at station tenancies on a 6 month frequency to ensure tenant ID passes are compliant with records.
• Undertaking administration of the external security guarding contract.
• Filing and office management duties.
• Assist with the planning of joint operations with other grades and the BTP.
• Liaise with the RCO team leaders and the grade management to plan and book training.
• Liaise with the Occupational Health Unit to book appointments.
• Complete and submit security department KPI's at the end of each period.
• Additional tasks as specified by the security management team applicable to the role.
• Prepare and complete purchase orders.
• Administer the agreed RCO annual leave agreement as part of the roster.
• Provide support to the Evidence Gathering team if/when required.

You'll need:

• Resilience and the ability to cope in a pressured environment
• Very good communication skills
• Good general standard of education.
• Good level of numeracy
• IT literate
• Good knowledge of the railway environment

About the location:

South Western Railways HQ is based on the 4th Floor at South Bank Central, a stone's throw from the River Thames and a 10 minute walk from our busiest station, Waterloo. It is local to many well-known attractions, restaurants and retail facilities and is easily accessible by public transport. 

Working Pattern:

On average you will work 37 hours per week, typically office hours.

The Reward:

In return we offer a competitive salary and a variety of valuable benefits including free standard duty travel and standard class leisure travel on SWR services for employee, free standard class leisure travel for spouse/partner and dependants (criteria dependant) , 75% discount on many other train operating companies, a range of retail benefits and an excellent pension scheme.

We all belong at SWR. FirstGroup's vision is to provide an inclusive environment for all colleagues, across its group of businesses, ensuring all candidates have an equal opportunity to access meaningful employment.

We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.

If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below.  We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

https://exceptionalindividuals.com/neurodiversity/

https://www.healthassured.org/blog/neurodiversity/